Find your future at United. We’re reinventing what our industry looks like, and what an airline can be – from the planes we fly to the people who fly them. When you join us, you’re joining a global team of 100,000+ connected by a shared passion with a wide spectrum of experience and skills to lead the way forward.

Achieving our ambitions starts with supporting yours. Evolve your career and find your next opportunity. Get the care you need with industry-leading health plans and best-in-class programs to support your emotional, physical, and financial wellness. Expand your horizons with travel across the world’s biggest route network. Connect outside your team through employee-led Business Resource Groups.

Create what’s next with us. Let’s define tomorrow together.

At United, we have the best talent in the world. Our Global Talent Acquisition team is on the frontlines of building the future of our company, one hire at a time. From corporate to operations, pilot to flight attendant, and early career to executive, our team crafts outstanding experiences for our candidates and hiring managers, with diversity, equity and inclusion top-of-mind in everything we do.

Assists managers, supervisors, and frontline agents by performing administrative activities and function including, but not limited:

• Scheduling,
• Payroll/eTA , accounts payable, report preparation, wellness administration
• Safety and OJI reporting and tracking
• Airport and governmental reports, employee badging
• Record retention and process implementation to ensure compliance with SAQ and other audit requirements
• Financial planning and analysis,
• Contract oversight
• Event planning, and other tasks to support local station leadership and employees
• Provides support for station frontline employees & general manager that includes answering general office questions, payroll, and scheduling issues; duties also include support for badging requirements, gathering documents for performance & wellness events, and interpretation of contract on an ad hoc basis
• Processes & corrects documents related to exceptions in time & attendance systems to accurately reflect payroll for frontline employees
• Creates reports such as landing fee report, daily ops report, and 30 other reports used by general managers, supervisors, and financial planning & analysis (FP&A) to make decisions
• Processes accounting invoices for station expenses such as customer service vouchers (CSVs) & vendor invoices; duties also include reconciling general ledger (G/L) line items on monthly basis and providing estimated expenses to financial planning and analysis (FP&A)
• Manages office supplies (including purchasing), plans office events, and organizes general meetings

Posting will expire 1-21-25

United values diverse experiences, perspectives, and we encourage everyone who meets the minimum qualifications to apply. While having the “desired” qualifications make for a stronger candidate, we encourage applicants who may not feel they check ALL of those boxes! We are always looking for individuals who will bring something new to the table.

Minimum Qualifications

• High school diploma or equivalent
• 2-4 years of experience in an administrative role
• Proficient in Microsoft Office primarily Excel, Access, Outlook, and Word
• Ability to analyze and report out on data
• Strong and positive communication skills
• Ability to work with all levels of the organization
• Detail oriented
• Ability to maintain composure in high volume/high pressure situations
• Maintain a high level of confidentiality
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interview required to meet job qualification
• Reliable, punctual attendance is an essential function of the position

Preferred Qualifications

• Bachelors degree
• Airline experience