The Senior Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer and leads the administrative support team; including direct management of executive administrative assistants. 

QUALIFICATIONS:

• B.S. or B.A. degree with major or minor in Business Administration or other related field is required
• Minimum 5-7 years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of administrative support functions is required
• Proven experience in supporting senior executives and managing a team
• Excellent organizational and time-management skills
• Strong written and verbal communication skills with the ability to independently write, edit, proofread, and format documents such as business correspondence, presentations, charts, and other material as needed 
• Proficiency in Microsoft Teams & Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle multiple tasks and projects with a high degree of accuracy and attention to detail
• Strong problem-solving skills and the ability to work independently
• High level of discretion and professionalism in handling confidential information
• Effective interpersonal skills, including tact, diplomacy, and ability to work with all levels of staff and leadership, including external vendors/agencies/partners and their staff and leadership
• Ability to take ownership of work; doing what is needed without being asked.
• Above average capacity for visualizing and formulating new techniques, approaches, and strategies
• Embrace proactivity and proactive behavior; change-oriented and self-initiated.
• Ability to travel by personal vehicle to meeting locations, including occasional travel to other cities. Must possess a valid Oregon driver’s license and automobile in good repair. Must provide proof of auto insurance. Mileage and travel expenses are reimbursed per Life Flight Network policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides high-level administrative support to the CEO, including managing their calendar, organizing meetings, handling correspondence, and preparing reports with a focus on making optimal use of their time
• Organizes and coordinates travel arrangements for the CEO and executive staff as needed
• Leads the administrative support team, comprised of executive administrative assistants, department administrative assistants, and the office administrative assistant
• Directly manages executive administrative assistants, ensuring they provide optimal administrative support to executives
• Prepares weekly meeting agendas and takes meeting minutes as needed
• Provides administrative support to the Life Flight Network Board, including organizing meetings, assisting with preparing meeting documents, and coordinating travel
• Handles confidential and/or sensitive information pertinent to the company’s operation with absolute discretion
• Develops, maintains, and archives Life Flight Network’s policy and procedures
• Assists with special projects as assigned by the CEO and CAO, ensuring timelines are met and objectives are achieved
• Prepares and edits documents, correspondence, presentation, and reports
• Coordinates company and department activities and meetings within the scope of this position
• Ensure the executive office operates smoothly and efficiently, maintaining high standards of organization and professionalism and developing office procedures
• Operates standard office equipment such as personal computer, facsimile, copier, and multi-line telephone